TTC Meeting Minutes 1/11/05

The first TTC meeting of the year was held at the home of Mark Rutherford on 1/11/05 at 6:30.

Agenda:

TTC website was discussed. It was announced that Susan Lucas is lead coordinator for the site. Richard Carroll disclosed a meeting is in the near future for finishing the website design.

Laurie Arizumi gave a financial report for the club. She reported that the TTC checking account had a balance of $2000.00. RRCA fees and benefits were discussed. Laurie and Guy to discuss insurance liabilities, exclusions, etc, that the TTC has through RRCA. For insurance purposes, only runners, walkers and volunteers need to join the TTC. Children, babies and spouses who do not run/walk or volunteer for TTC events do not need to be members. This causes our insurance rates to be higher than they need to be. It was suggested that Race Directors join the TTC for insurance coverage; this is one area that Laurie and Guy were to look into.

Total members to date is 139. Ed suggested packets sent to new members. It was also suggested to perhaps have some "no-frills" runs to help motivate new members.

Mike Higgins reminded everyone about Lake Lurlene trail with a $2.00 fee to enter the park.

Guy Nelson asked about a better way to get the word out about the track club, i.e. a message board on the TTC website as well as yahoo.com.

A few of the spring races were in question. The Symphony Run is now a biannual run. There will not be a Symphony Run this year. City Fest Run does not have a director. Mike Higgins will contact someone on the City Fest Committee to discuss the race. June Jog is also in question. Sugar Chase Race might possibly be changed to another race. We were told that someone is working on this run.

Mark announced the possibility of another director's workshop in the near future. Emphasis was stressed on first time race directors attending the workshop.

The official race season was decided on. As it stands, the season starts at the first of each year and goes through the entire year to December. Point system was also discussed. Runners will have to run at least three (3) races to qualify for the Grand Prix Points. The top 10 races of a runner's highest points will count towards the year-end points. If two runners are tied, then the highest number of races will determine the tie breaker. If there is still a tie, the two runner's fastest times will determine the tie breaker. Volunteering for a race counts as a race run (no points) but it does count as a race in a tie breaker. Your age on Jan. 1 will be your official GP age.

Mark also mentioned having a PR person to help coordinate newsletters, bulletin boards, flyers, etc. Mark said that there will be an officer and board members meetings will be once a quarter with informative topics for the entire TTC and possible new members.

Meeting was adjoined.